SaaS

Boosting SAP implementation with a collaboration platform

challenge

Implement the right flow of events according to the best practices

Vtelligence BVBA is a Belgium based company specialising in “closing the gap between business and IT”. This means a continuous search on how to achieve a relevant impact on business and bottom-line financial results. 9TEAMS is a platform that makes IT executives and project managers more successful.

Piet, the 9TEAMS founder, started to work on a number of functions and on various types of projects related to supply chains and information technology. He has done projects ranging from ERP selection, SAP implementations, integration with 3rd party logistics providers, SAP roll-outs to numerous business transformation initiatives. From his experiences, he envisioned 9TEAMS as the ultimate ‘e-mail killer’ and productivity booster for business teams that want to make work happen, while staying compliant.

The plan was to create 9TEAMS in a way that reinforces planning, organizing and follow-ups. It brings together all stakeholders, information and tasks.

Selleo was approached to help design and build a platform that would implement the right flow of events according to the best practices Piet concluded throughout his career.

Service Process

collaboration

process

scope

collaboration

The whole project started with a series of workshops where we were engaged in discussing and designing a solution that would provide a required set of tools. A series of clickable wireframes that simulated a flow of steps that the user would follow to achieve a certain outcome were created. Using those wireframes a number of tests were performed to verify the accuracy of initial assumptions.

process

Having such an approach we were able to iterate through several ideas and optimize them based on user feedback even before a single line of code was created.

With such an input material as a specification we were able to start our work using an iterative approach and continuing to draw value from periodic user feedback.

scope

The scope of the project included having tools for effective event organization and taking minutes. The following step is to be able to store files and manage its access and distribution. One of the crucial functionalities is to have an automatic overdue task notification through emails so that users are constantly engaged to come back to the platform.

client value & trust

Piet Neirinck

CEO at Vtelligence

Selleo has proved to be a professional and competent software development team, they were apt at understanding our wishes and extremely service minded. I give Selleo our highest recommendations.

business value

Facilitation of the way organizations are conducting meetings

Thanks to the selected approach Selleo was able to guide the client through the process of bringing his ideas to life in a methodical and cost-effective manner. The clickable prototype allowed the team to iterate through ideas in a matter of days rather than weeks.

In result, 9TEAMS became an enterprise collaboration platform that supports running the meeting and taking minutes with access to the information and resources required, at any given time.

This meeting management software improves collaboration effectiveness and facilitates the way organizations are conducting meetings. Teams can collaborate on projects, meetings and tasks in one place. The created solution enables easy and convenient files distribution and report generation (PDFs) through the ability to store information that describes decisions, conclusion statements and actions. Through integration with the e-mail system, it allows task allocation and sending daily emails about the overdue tasks, rendering it to be a decision-making tool 9TEAMS. An efficient coordination of the various components involved in meeting process is achieved through the automatic distribution of meeting minutes and tasks/topics notifications to attendees. Additionally, guests are allowed to collaborate without a need to create an account.